Booking: Bookings will be accepted by email, online booking request form, fax, and phone and considered tentative and not binding on either party unless confirmed in writing at least 3 working days prior to the commencement of the confirmed booking.
On Hold/Tentative Booking: On‐Hold/Tentative bookings must be confirmed or released 72 hours prior to booking; otherwise secondary booking will take precedence.
Booking Agreement: Upon confirmation of all bookings, a booking confirmation/agreement will be sent by WMA Rochester to the client, which must be signed and returned by the client prior to the commencement of the booking. Absent such agreement, talent will not be assigned to appear.
Hourly Rates: Two hour minimum at model/talent hourly rate. Length of job is to be specified at time of booking. (All models and talent must be paid for the full amount of time that they are booked, even if they are not used for the full amount of the booking time.) No hourly rates for broadcast or video.
Half Day Rates: A half day booking is not to exceed 4 hours. After 4 hours, a day rate applies. (A model/talent must be paid for the full Half day amount, even if they are not used for the full amount of the booking time.)
Day Rates: A day rate is 8 consecutive hours i.e. between 9:00 a.m. and 5:00 p.m, including one 1/2 hour lunch break. Day rates must be requested at time of booking or an hourly rate will apply. (A model/talent must be paid for the full day amount, even if they are not used for the full amount of the booking time.)
Overtime: After eight consecutive hours and for all times on Saturday, Sunday and holidays, time and a half will be charged unless otherwise negotiated in writing. Time and a half is also charged on bookings before 8:00 am and after 6:00 p.m. Bookings exceeding the agreed upon end time, for hourly and day bookings, are charged overtime, billed on the quarter hour (every 15 minutes, with time rounded to the nearest fifteenth).
Lingerie: Bras, panties, slips, pantyhose, and all transparent loungewear, sleepwear, or underwear is a minimum of one hour. Client must specify the exact type of lingerie at the time of the booking. Agency must clear with model before accepting any lingerie bookings. A closed set must be provided. ***Lingerie/Underwear (bras, panties, slips and pantyhose): Charged at Double Rate ***All transparent Garments or Semi‐nudes: Charged at Triple Rate.
Video: Based on daily or half day rate with a buyout or usage agreement to be negotiated separately.
Test Shoots: The photographer may only use Test Shots for self‐promotion of themselves and/or model. All usage must be negotiated with Agency.
Releases: No model’s release will be signed. Any release signed by the model without consent of the agency will be considered null and voided.
Rehearsal Fees: Fees to be charged at half the hourly rate with a minimum of one hour.
Fitting Fees: Fees to be charged at half the hourly rate with a minimum of a half‐hour.
Wardrobe Fees: A $25 fee will apply per talent requested to provide wardrobe. (Up to 3 outfits) A $35 fee will apply per talent requested to provide formal wear. (per outfit)
Preparation Time: Preparation time for hair, make‐up and wardrobe are billed at a full rate.
Expenses: The client is responsible for the payment of hotel and subsistence costs when Model or Talent is required to work away from his/her home location.
Travel Time/Accommodations: Client is to pay for all costs of transportation, accommodations, meals and per diems for location bookings that are “outside” the Model/Talent living state. Travel time will be charged at half the hourly rate, this and location expenses are to be negotiated with The Agency. Return and any accommodation arrangements are to be stated clearly by the client at the time of the booking.
Usage Fees: Usage fees and buyout fees are to be negotiated with the agency and must be stated at the time of the booking. Usage fees are in addition to the talent’s hourly rate. Billboards, print ads, consumer product packaging, poster, hang tags, P.O.P., displays, inserts, endorsements or use of models names all constitute a “premium” subject to usage fee negotiation.
Complaints: Any cause for complaint should be reported to WMA Rochester during the course of the booking. Complaints will not be considered in retrospect.
Cancellations: Confirmed bookings canceled within 3 days from booking date – FULL FEE. Confirmed bookings canceled within 5 days from booking date- HALF FEE.
Weather Permit Cancellations: If a booking is ‘weather permitting’ this must be made clear at the time of booking. At the first cancellation, half the fee is charged if not rescheduled within two weeks of the original booking date. At the second cancellation, the full fee is then charged.
Model/Talent Fees: All Model/Talent fees are to be paid directly to WMA Rochester.
Vouchers: Client must sign each Model(s) or Talent(s) voucher at the end of each booking.
Agency Fee: There is a 25% agency service charge on all bookings, usage fees, buyout fees, reuses and residuals.
Casting Fees: 1/2 day minimum casting service is $300, full-day $600 per casting and are charged automatically as part of the quoted rates.
Payment: WMA Rochester will invoice the client and payment is required within 30 days from the Booking Date. Late payments are subject to 1.5% per month plus an additional $39.95 late charge assessed per month.
Client Responsibility: 1. Disclosure of extraordinary conditions or requirements. 2. Specify exact dressing facilities. 3. Specify Weather Permit. 4. Give the address and phone number of all booking locations 5. Specify usage at time of booking 6. Confirm all booking fees prior to actual booking. 7. Provide complete billing information at the time of booking. 8. Provide a safe working environment, free of any form of danger or personal harassment.
Referrals: If a Model/Talent is referred by one of our talent and is booked, the referred person(s) will be considered a talent provided by WMA Rochester and the talent will be invoiced for by WMA Rochester.
Assigning: The client shall not assign or otherwise transfer any of its rights or obligations in relation to the booking to any third party without the prior written consent of WMA Rochester.
Employer Liability: Please call the office for complete details.